TallyPrime for Medical Stores – Manage Medicine Billing, Stock, Expiry & GST Easily

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Introduction

Running a medical store is very different from running a normal retail shop. Medical stores must manage not only sales and purchases, but also medicine batches, expiry dates, MRPs, GST rules, and strict record keeping.

Many chemists and pharmacy owners still depend on manual registers or basic billing software, which leads to:

• Expired medicines
• Stock mismatch
• Wrong GST calculation
• Missing purchase bills
• Loss due to unsold medicines

To solve these problems, thousands of medical stores across India are now using TallyPrime to maintain medicine bills, inventory, GST, and accounts properly.

This article explains how medical stores can use TallyPrime to manage medicine billing, batch tracking, expiry control, and complete pharmacy accounting easily.

Challenges Faced by Medical Stores

Medical shops deal with sensitive products and strict compliance requirements.

Common challenges include:

• Managing thousands of medicines
• Tracking expiry dates
• Batch-wise stock control
• MRP-based billing
• GST on medicines
• Purchase return for expired stock
• Accurate profit calculation

Without a proper system, losses increase silently.

Why Manual Billing Is Risky for Medical Stores

Manual or basic billing systems cause:

• Sale of expired medicines
• Incorrect stock balance
• Difficulty in audits
• GST mismatch
• Poor inventory control

Pharmacy business requires accuracy and traceability — something manual systems cannot provide.

Why TallyPrime Is Ideal for Medical Stores

TallyPrime is widely used in medical and pharmacy businesses because it supports:

• Batch-wise inventory
• Expiry date tracking
• MRP-based billing
• GST compliance
• Purchase and sales returns
• Real-time stock visibility

All in one software.

Medicine Billing in TallyPrime

Medical stores can generate:

• Retail invoices
• Tax invoices
• MRP-based bills
• Cash or credit bills

TallyPrime ensures correct GST calculation automatically.

Batch-Wise Inventory Management

Medicines must be tracked batch-wise.

TallyPrime allows:

• Batch number entry
• Manufacturing date
• Expiry date
• Batch-wise stock reports

This helps identify which batch should be sold first.

Expiry Date Management

One of the biggest advantages of TallyPrime for medical stores is expiry tracking.

Benefits include:

• View expired medicines list
• Identify near-expiry stock
• Avoid selling expired products
• Plan returns to suppliers

This reduces heavy financial loss.

MRP-Based Billing System

Medical stores sell medicines at printed MRP.

TallyPrime supports:

• MRP-wise stock
• Different purchase price vs selling price
• Margin calculation
• Discount handling

Profit remains transparent.

Purchase Management for Medicines

Medical store owners can record:

• Distributor purchase bills
• Batch-wise purchase entries
• GST input credit
• Supplier outstanding

This keeps purchase records clean and auditable.

Purchase Return for Expired Medicines

Expired medicines can be returned to distributors.

TallyPrime supports:

• Purchase return entries
• Batch reference
• Credit note generation
• Adjustment in stock and accounts

This is very important for pharmacy business.

Sales Return Handling

If customer returns medicine:

• Sales return voucher can be used
• Stock updated automatically
• GST adjusted correctly

This avoids accounting confusion.

GST Management for Medical Stores

Medicines fall under different GST rates such as:

• 0%
• 5%
• 12%

TallyPrime handles:

• Item-wise GST rate
• Automatic tax calculation
• GSTR-1 and GSTR-3B reports
• ITC reconciliation

GST compliance becomes simple.

Stock Summary & Medicine Availability

TallyPrime shows:

• Current stock quantity
• Batch-wise availability
• Near-expiry stock
• Out-of-stock medicines

This helps in timely reordering.

Supplier Outstanding Management

Medical stores deal with multiple distributors.

TallyPrime helps track:

• Supplier payable
• Due dates
• Outstanding ageing
• Payment history

This improves supplier relationships.

Customer Credit Sales Tracking

For clinics or regular customers:

• Credit bills can be maintained
• Outstanding tracked party-wise
• Payment reminders planned

This ensures better cash flow.

Daily Sales & Profit Report

Medical store owners can view:

• Daily sales report
• Item-wise sales
• Profit margin
• Discount analysis

This gives complete business visibility.

Role of Tally Cloud for Medical Stores

With Tally on Cloud, pharmacy owners can:

• Access data from home
• Monitor store remotely
• Share data with CA instantly
• Avoid data loss

Especially helpful for multi-branch medical stores.

Benefits of Cloud-Based Tally for Pharmacies

• No dependency on shop computer
• Automatic backup
• Safe data storage
• Remote access
• Business continuity

Even if system crashes, data remains safe.

Ideal for All Types of Medical Stores

TallyPrime is suitable for:

• Retail chemists
• Wholesale medicine distributors
• Hospital pharmacies
• Clinic medical stores
• Multi-branch pharmacies

It grows with business size.

Importance of Proper Configuration

Medical billing requires correct setup of:

• Batch tracking
• Expiry dates
• GST classification
• MRP settings

Wrong setup can cause compliance issues.

Therefore, professional implementation is essential.

About Binarysoft Technologies

Binarysoft Technologies is a trusted Authorized Tally Partner helping medical stores implement TallyPrime professionally.

We specialize in:

• Medical store billing setup
• Batch & expiry configuration
• GST mapping for medicines
• TallyPrime training
• Tally on Cloud solutions
• Ongoing technical support

Powered by Binarysoft Technologies – Authorized Tally Partner

Location:
1626/33, 1st Floor, Naiwalan, Karol Bagh,
New Delhi – 110005, INDIA

Contact us:
�� +91 7428779101
�� +91 9205471661
�� +91 8368262875

Email:
�� tally@binarysoft.com

Working Hours:
10:00 AM – 6:00 PM (Mon–Fri)

Conclusion

Medical store business requires accuracy, control, and compliance.

Manual systems lead to expiry loss, GST errors, and stock mismatch.

By using TallyPrime with proper configuration, medical stores can:

• Maintain medicine bills accurately
• Track batch and expiry easily
• Avoid expired stock losses
• Maintain GST compliance
• Improve profitability

With expert support from Binarysoft Technologies, pharmacies can operate confidently and professionally.

Frequently Asked Questions