Binarysoft is Authorised Tally Sales & Implementation Partner in India
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As your business grows, your Tally data grows with it. Over time, a single company’s data may become too large, slow, or difficult to manage—especially after several financial years. To solve this, TallyPrime provides a powerful feature called Data Split, which allows you to split the data financial-year-wise without losing continuity.
Splitting data helps keep your books clean, organized, and fast. This guide explains everything you need to know:
Splitting data means dividing a single company’s data into two or more financial years, such as:
Tally automatically creates new companies for each year and carries forward opening balances.
After splitting:
It is a safe and recommended feature for long-term Tally users.
You should consider splitting Tally data when:
✔ Financial years change
Example: You completed FY 2024–25 and want a fresh FY 2025–26 file.
✔ Data file becomes too large
Large data slows down:
✔ Audit for previous year is completed
After the books are finalised.
✔ To reduce data corruption risk
Smaller files → less chances of errors.
✔ When migrating servers or cloud hosting
Some hosting services prefer yearly split companies.
Splitting is safe, but you must prepare properly.
1. Take Full Backup
Gateway → Backup → Save
Always create a ZIP file of your company.
2. Ensure No Unadjusted Differences
Check:
3. Finalise previous year
Avoid splitting if:
4. Suspend Synchronization
If the company is synced with branches, stop it temporarily.
5. Remove incorrect voucher dates
Incorrect dates like 01-01-2099 can create errors during splitting.
Follow these simple steps:
Step 1: Open Your Company
Load the company you want to split.
Step 2: Go to “Data” Menu
Top right → Click Data
Step 3: Choose “Split Data”
Select:
Data → Split → Split Data
Step 4: Select Company
Choose the active company whose data you want to split.
Step 5: Enter the Split Date (Financial Year Date)
For example:
If you are splitting FY 2024–25 into FY 2025–26:
Enter 1-Apr-2024 as the split point.
Step 6: Tally Validates Your Data
Tally checks for:
Fix errors if prompted.
Step 7: Confirm the Split
Once validated, press Enter to confirm.
Tally will create new companies:
Both companies will appear in Company List.
✔ New company gets created for each financial year
For example:
XYZ Pvt Ltd (2023–24)
XYZ Pvt Ltd (2024–25)
✔ Opening balances roll forward
All:
are carried into the new year.
✔ Masters remain intact
No need to recreate ledgers or items.
✔ Past data remains available
You can open the old year anytime.
✔ Company GST returns become easy
Separate yearly GST data improves accuracy.
1. Better Performance
Small-sized companies run faster:
2. Reduced Data Corruption
Long files are more prone to corruption—splitting reduces the risk.
3. Faster Backup & Restore
Each year’s data becomes smaller and easier to manage.
4. Cleaner Books
Auditors prefer yearly split companies for clarity.
5. Easier Cloud Hosting
Cloud servers run more smoothly with smaller company files.
6. More Accurate Reporting
Old adjustments no longer affect current year.
❌ Splitting before finalising the previous year
Close all books and confirm trial balance.
❌ Splitting without backup
Anything can go wrong—backup is compulsory.
❌ Wrong split date
Use 1st April of the next financial year.
❌ Having vouchers after the split date in the old year
Remove or correct wrongly dated vouchers.
❌ Using split data in synchronisation
Disable branch sync before splitting.
Q1: Will I lose any data after splitting?
No. All vouchers remain safely split into their respective years.
Q2: Can I continue making entries in both years?
Yes.
Q3: Can I merge the data again?
No—splitting is one-way.
But you can restore backup if needed.
Q4: Will GST reports work separately for each year?
Yes. Splitting improves GST calculation accuracy.
Q5: Can I split mid-year?
Technically yes, but not recommended unless necessary.
Splitting Tally data in TallyPrime is a smart and essential practice for businesses managing large volumes of accounting and inventory data. It improves software performance, reduces errors, speeds up reporting, and keeps each financial year clean and organized.
By following the correct steps—taking backups, checking mismatches, fixing voucher dates, and validating data—you can safely split any company and maintain accurate records year after year.
Whether you’re a growing business, a GST consultant, a CA firm, or a company using cloud-hosted Tally, splitting data ensures your system runs faster, smoother, and more efficiently.
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Location : 1626/33, 1st Floor, Naiwalan, Karol Bagh, New Delhi – 110005, INDIA
Contact us : +91 7428779101, 9205471661
Email us : tally@binarysoft.com (10:00 AM – 6:00 PM, Mon–Fri)
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