Using WhatsApp in TallyPrime: A Smart Way to Share Business Documents

Published on: 29-07-2025

Using WhatsApp in TallyPrime: A Smart Way to Share Business Documents

In today’s fast-paced business environment, instant communication and digital document sharing have become essential. WhatsApp is one of the most widely used platforms for messaging, both personally and professionally. Recognizing this, TallyPrime has introduced WhatsApp integration, enabling users to send invoices, reports, payment reminders, and more directly from within the software.

This feature bridges the gap between accounting and communication — allowing businesses to operate faster, smarter, and more efficiently.

 What is WhatsApp Integration in TallyPrime?

The WhatsApp feature in TallyPrime allows users to:

• Send documents directly from Tally to any WhatsApp contact
• Share invoices, ledgers, purchase orders, quotations, balance sheets, and more
• Choose between PDF or Excel formats
• Use saved mobile numbers from party ledgers or input them manually

This feature is available in TallyPrime Release 2.1 and later versions.

Why is This Feature Useful?

1. Instant Document Sharing

No need to print invoices or attach them in emails. With just a click, you can send a sales invoice or a ledger statement to your customer via WhatsApp.

2. Improved Customer Experience

Your clients or vendors receive information in real-time, making follow-ups, payment tracking, and issue resolution smoother.

3. Faster Collections

Payment reminders or outstanding statements shared on WhatsApp are more likely to be seen quickly — leading to faster payments.

4. No Need for External Apps

Earlier, users relied on external tools or exported Tally reports and manually sent them via WhatsApp. Now it's integrated inside Tally itself.

 Key Features of WhatsApp Integration in TallyPrime

• ✅ Send documents directly to any mobile number (with WhatsApp)
• ✅ Use WhatsApp Web or WhatsApp Desktop app
• ✅ Send multiple documents in one go
• ✅ Preview before sending
• ✅ Select party contact from ledger or input manually
• ✅ Add a custom message before sharing

 Which Documents Can Be Sent via WhatsApp in TallyPrime?

TallyPrime allows you to send a wide range of reports and vouchers including:

These can be sent in PDF or Excel format based on your preference.

 Example Use Cases in Daily Business

�� Send Sales Invoice Instantly

After generating a sales invoice, share it with the customer via WhatsApp directly from Tally — speeding up billing and dispatch.

�� Payment Reminder

You can share an Outstanding Receivables report for a specific customer with a polite message like:

“Dear Sir/Madam, please find your current outstanding as on 29th July. Kindly process the payment. Thank you.”

�� Share Purchase Orders with Vendors

No need to print and email purchase orders. Just select the voucher and send it instantly via WhatsApp to the supplier.

�� Auditor Communication

Chartered accountants or internal finance teams can share reports like Profit & Loss or GST returns to management on WhatsApp for review.

How to Use WhatsApp Feature in TallyPrime (Overview)

No coding or setup is required. All it takes is a few clicks.

Step 1: Enable WhatsApp Feature

• Go to F1 (Help) > Settings > WhatsApp
• Enable the toggle for “Use WhatsApp for Sharing”

Step 2: Add WhatsApp Numbers to Party Masters

• Open any ledger (e.g., ABC Traders)
• Add mobile number under “Contact Details”
• Ensure it is a valid WhatsApp number

Step 3: Choose Document to Share

• Open the report or voucher you want to send
• Press Alt + Z (or click “Share” > “Send via WhatsApp”)

Step 4: Preview and Send

• Choose contact from ledger or manually type a number
• Add a message if needed
• Select PDF or Excel format
• Click Send

It will open in WhatsApp Web/Desktop App. You just hit Send in the chat window.

 Security and Privacy

TallyPrime does not store any WhatsApp message or media. It only opens the browser-based interface or the WhatsApp Desktop app to complete the send. Your data remains private and under your control.

 Benefits for Different Business Roles

Pro Tips for Best Use

• Save the most-used contacts in party ledgers with mobile numbers
• Customize messages for reminders or sales quotes
• Use PDF format for formal documents; Excel for editable reports
• Use WhatsApp Web for bulk document sharing

 Conclusion

The WhatsApp integration in TallyPrime reflects the evolution of business communication. It adds convenience, speed, and a modern touch to traditional accounting workflows. No longer limited to invoices and ledgers, Tally is now a tool that helps you connect with customers and vendors instantly — right where they are most active: on WhatsApp.

If your organization hasn’t yet enabled this feature, now is the time to adopt it and take advantage of faster communication, smoother workflows, and better business relationships — all from the comfort of your Tally dashboard.