Debit Note and Credit Note Shortcut Key in Tally Prime | Step-by-Step Guide (2026)

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Introduction

In day-to-day accounting, Debit Notes and Credit Notes play a very important role—especially for GST-registered businesses. Whether it is purchase return, sales return, rate difference, discount adjustment, or tax correction, debit and credit notes are mandatory for accurate books and compliance.

Tally Prime makes the process simple by providing dedicated voucher types and shortcut keys that save time and reduce manual errors.

This detailed guide explains:

• What debit and credit notes are
• Debit note & credit note shortcut keys in Tally Prime
• When and how to use them
• GST impact on debit & credit notes
• Common mistakes and FAQs

This article is fully original, non-copyrighted, and suitable for direct copy-paste on websites, blogs, or training material.

What Is a Debit Note in Accounting?

A Debit Note is issued when:

• Purchase return is made
• Supplier charges less than actual value
• Additional amount is payable to supplier
• Input tax needs adjustment

In simple words, a Debit Note increases the amount payable to the supplier or reduces receivable from them.

What Is a Credit Note in Accounting?

A Credit Note is issued when:

• Sales return occurs
• Excess amount is charged
• Discount is given after invoice
• Output tax needs correction

In simple words, a Credit Note reduces the amount receivable from the customer.

Debit Note & Credit Note in Tally Prime

Tally Prime, developed by Tally Solutions Pvt. Ltd., provides separate voucher types for debit and credit notes to maintain proper audit trails and GST compliance.

Shortcut Key for Debit Note in Tally Prime

�� Debit Note Shortcut Key

Ctrl + F9

How to Use Debit Note Shortcut

1. Open Tally Prime
2. Go to Vouchers
3. Press Ctrl + F9
4. Debit Note voucher screen will open
5. Select party ledger
6. Enter item/ledger details
7. Save the voucher

Shortcut Key for Credit Note in Tally Prime

�� Credit Note Shortcut Key

Ctrl + F8

How to Use Credit Note Shortcut

1. Open Tally Prime
2. Go to Vouchers
3. Press Ctrl + F8
4. Credit Note voucher screen will open
5. Select party ledger
6. Enter return/discount details
7. Save the voucher

Debit Note vs Credit Note Shortcut Key (Quick Table)

When Should You Use Debit Note in Tally Prime?

Use Debit Note in the following cases:

• Goods returned to supplier
• Under-billing by supplier
• Extra freight or charges added later
• GST adjustment for purchase

When Should You Use Credit Note in Tally Prime?

Use Credit Note in the following cases:

• Sales return by customer
• Over-billing correction
• Post-sale discount
• GST adjustment for sales

GST Impact on Debit & Credit Notes in Tally Prime

GST with Debit Note

• Increases Input Tax Credit (ITC)
• Reflected in GST returns
• Linked with original purchase invoice

GST with Credit Note

• Reduces Output Tax Liability
• Must be declared in GST returns
• Linked with original sales invoice

Tally Prime automatically handles GST calculations when voucher is configured correctly.

How to Enable Debit & Credit Note Voucher in Tally Prime

If not visible:

1. Go to Gateway of Tally
2. Select F11 → Accounting Features
3. Enable Debit/Credit Notes
4. Set Use Invoice Mode as required
5. Save settings

Common Mistakes While Using Debit & Credit Notes

❌ Using journal voucher instead of debit/credit note
❌ Not linking original invoice
❌ Wrong GST rate selection
❌ Incorrect party ledger
❌ Missing narration

Avoiding these ensures error-free GST compliance.

Why Shortcut Keys Matter in Tally Prime?

Using shortcut keys:

• Saves time
• Improves productivity
• Reduces mouse dependency
• Ideal for accountants handling bulk entries

Professionals working on Tally daily rely heavily on these shortcuts.

Best Practices for Debit & Credit Notes

✔ Always reference original invoice
✔ Use correct GST classification
✔ Maintain proper narration
✔ Verify before filing GST returns
✔ Avoid manual tax override unless necessary

Why Learn from an Authorized Tally Partner?

Correct usage of vouchers is critical for:

• GST compliance
• Audit readiness
• Accurate financial reporting

Authorized partners provide practical guidance, not just software.

Powered by Binarysoft Technologies – Authorized Tally Partner

If you want expert guidance on Tally Prime usage, GST vouchers, shortcut keys, and best practices, connect with Binarysoft Technologies.

Why Binarysoft Technologies?

✔ Authorized Tally Partner
✔ GST & accounting expertise
✔ Training & support
✔ Cloud & on-premise solutions
✔ Business-oriented approach

Contact Details

Powered by Binarysoft Technologies
Authorized Tally Partner

�� Location:
1626/33, 1st Floor, Naiwalan,
Karol Bagh, New Delhi – 110005, INDIA

�� Contact Us:
+91 7428779101
+91 9205471661
+91 8368262875

�� Email:
tally@binarysoft.com

�� Business Hours:
10:00 AM – 6:00 PM (Mon–Fri)

Final Conclusion

Understanding Debit Note and Credit Note shortcut keys in Tally Prime is essential for accurate accounting and GST compliance.

Key Takeaways:

✔ Debit Note Shortcut → Ctrl + F9
✔ Credit Note Shortcut → Ctrl + F8
✔ Use correct voucher type for GST
✔ Avoid journals for returns
✔ Follow best practices

For professional guidance, training, and reliable Tally support, trust Binarysoft Technologies – Authorized Tally Partner.

Frequently Asked Questions